Proposal and Selection of Candidates
Nomination Guidelines
It should be noticed that any person is eligible to receive one EGU Medal only once in his/her lifetime except for the Honorary Membership Medals. Members of the medal committees are not eligible for that medal for 2 years after stepping down from their service.
Moreover, with respect to the Awards and Medals reserved for the younger and more recently established scientists we refer to the definition of the Union with regard to a young scientist.
Nominations for all the medals and Union Service Award are to be sent to the e-mail address awards.medals@egu.eu by 15 June of each year (absolute deadline) in pdf format. Only EGU members can submit nominations. Then, proposals will be forwarded to the Chair of the relevant Medal Committee.
A nomination package for the Division and Union medals should consist of the following:
- Nomination letter (1 page). This must clearly detail why the candidate deserves this recognition, in particular his/her scientific contributions to the field, their importance, their impact on the discipline and their implications for the future. The new views and new insights that have been stimulated by the candidate's work are particularly relevant.
- Curriculum Vitae (2 pages). A summary of the candidate's CV, including the candidate’s name, address, history of employment, degrees, research experience, honours, and service to the community.
- Selected bibliography (2 pages). A list of selected publications by the candidate that best support the nomination. It should also state briefly the candidate’s total number and types of publications and citations.
- Supporting letters. Between 3 and 5 letters of support (maximum 1 page each) should be submitted. These letters should clearly establish the nominee's recognized contribution to the field.
A nomination package for the Union Service Award should consist of the following:
- Nomination letter (1 page). This must clearly detail why the candidate deserves this recognition, in particular his/her scientific contributions to the Union.
- Curriculum Vitae (1 page), with particular emphasis on the candidate's activity in the Union.
- Supporting letters. 1 or 2 letters of support (maximum 1 page each). These letters should clearly establish the nominee's contribution to the Union.
Nominations for the Outstanding Young Scientist Award are to be sent to the relevant Division President, in pdf format, by 15 June of each year (absolute deadline).
A nomination package for the Outstanding Young Scientist Award should consist of the following:
- Nomination letter (1/2 page).
- Curriculum Vitae. A summary of the candidate's CV (1 page).
- Selected bibliography. A list of selected publications by the candidate that best support the nomination (1/2 page). It should also state briefly the candidate’s total number and types of publications and citations.
The whole nomination package must not exceed 2 pages.
Nominations for the Young Scientist travel Award and YSOPP Award are collected accordingly to what is deliberated by the Council each year (see below).
Selection of Candidates
Candidates for the Union and Division medals are evaluated by the respective Medal Committees and finally approved by the Council.
Candidates for the Union Service Award are evaluated by the Union Award Committee and finally approved by the Council.
Candidates for the Outstanding Young Scientist Award are first evaluated by the relevant Division Officers who forward the best candidate to the Chair of the Union Award Committee. 4 candidates are then selected by the Council and awarded at the Union level (Union Award). The remaining best candidates are awarded by the relevant Division (Division Award).
The President will then inform the awardees and medallists appropriately and will invite them to the next General Assembly of the Union, where the awards and medals will be presented. The President of the Division is asked then to take all necessary actions for inviting the Division Medallist to give a lecture at the Assembly.
In parallel, the Programme Committee of the next EGU General Assembly incorporates the corresponding potential Award and Medal Lectures into the overall programme of the meeting, either as "stand-alone" talks or as "invited" contributions in selected sessions.
The Union Awards are presented by the President during a special Ceremony at the General Assembly, while the Division Medals are presented by the respective Division Presidents at the beginning of the Award and Medal Lectures/Talks in question.
Time Schedule for Union Awards and Division medals
1 January–15 June | Open Call-for-Proposals |
15 June–1 September | Survey of all suggestions by the respective Award and Medal Committees. With respect to the Outstanding Young Scientist Awards, the Officers of the Union Divisions will evaluate their proposals between 15 June–30 June, while the Council will select max. 4 candidates from all suggested by the Divisions. |
1–30 September | Peer assessment of the nominated candidates by the Union Award Committee. |
October | Presentation of the candidates and final approval by the Union Council at its fall meeting. |
October/November | Awardees and Medallists are informed to receive their award/medal at the next General Assembly of the Union. |
Union Assembly Awards
In relation with its General Assemblies, the Union presents a number of special awards, such as presently the:
- Travel Awards to financially assist in particular young scientists in their participation in these meetings,
- Young Scientists' Outstanding Poster Paper (YSOPP) Award to further improve the overall quality of poster presentations and most importantly, to foster the excitement of younger colleagues in presenting their work in form of a poster.
The deadline for applying for Travel Awards is announced on the Home Site of the corresponding General Assembly. The corresponding Session Conveners will forward their candidates to the Support Selection Committee. The Support Selection Committee on behalf of the Council will select the final candidates and will inform them accordingly with the requirement that all applicants must confirm their participation in the meeting. Contributions of those applicants that do not confirm are regarded as withdrawn. Moreover, if a paper for which an award has been granted will not be presented at the Assembly, the award will not be given or has to be returned, respectively.
Eligible for the Young Scientists' Outstanding Poster Paper (YSOPP) Award are MS and PhD students as well as recent graduates (conferral of degree after 1 January of the year preceding the conference) presenting their thesis work provided they are the first author and personally present their poster at the conference. Once the programme has been finalized, authors presenting a poster are invited to register for the award. Their data are then transferred to the respective Division Award Committees, which selects the best poster papers at the meeting. Further details are included on the Home Site of the respective general assembly.