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General Information

The EGU encourages individual scientists, working groups or committees to submit proposals for EGU Topical Meetings and Training Schools. The following rules and benefits apply:

  • The event must have a well defined topic, commensurate with the stated aims of the EGU meetings programme within which it is to take place.
  • The event must have a scientific/teaching committee of international composition and stature. This committee must cover all aspects of the event topic in expert fashion.
  • The event must have broad, international participation, not favouring delegates from any particular country or nation.
  • The event must have a structure and programme optimized to achieve the stated aims of the EGU meetings programme.
  • The scientific/teaching committee is responsible for the implementation of the scientific programme of the event.
  • The conference must be organized on a cost price basis, participation fees and external sponsorship covering the budget in its entirety, unless the EGU pledges funds or support in kind.
  • The event will be clearly branded as an EGU event in all correspondence and publications.
  • The organizing committee can avail of EGU assistance in booking of a conference venue, financial management, advertising, registration of and communication with participants, and publication of meeting particulars and proceedings. Costs of this assistance must be wrapped into the event budget, but will be kept at a minimum.
  • The EGU can choose to offer limited financial support to individual events. Typically, this does not exceed €5K. Often the EGU stipulates the way in which these funds must be spent.


Proposals for EGU events can be submitted at any time. They will be considered for approval by the Outreach Committee of the EGU. Decisions for or against support are based on scientific merit, timeliness, relevance and feasibility of the proposal, and can’t be disputed by the applicant(s).

Proposals should include:

  • Event title
  • Anticipated event location and timing
  • Anticipated/desired number of participants
  • A summary of the aims and scope of the event
  • A summary of the context and wider justification for the event
  • Provisional budget
  • List of organizing committee, including affiliations and contact details
  • Name and contact details of contact for communication with EGU


Proposals for EGU Topical Meetings and Training Schools, as well as applications for EGU sponsorship of external meetings can be submitted via the EGU website: www.egu.eu/meetings/sponsorship-request or sent to the Executive Secretary of the EGU: executive-secretary@egu.eu