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Applying for financial support to attend the General Assembly

The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.

From 2005 to 2016, the total amount awarded grew from about €50k to €110k, with 248 awards being allocated to support attendance to the 2016 General Assembly, representing a 31% application success rate. For the 2017 General Assembly, the EGU has allocated €110k to financially support scientists who wish to attend the meeting. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.

Financial support includes a waiver of the registration fee and a refund of the Abstract Processing Charge (relating to the abstract for which support was requested). Additionally, the grant may include support for travel expenditures, at the discretion of the Support Selection Committee, to a maximum of €300. The EGU currently runs two different financial support schemes: Early Career Scientist’s Travel Support (ECSTS) and Established Scientist’s Travel Support (ESTS); you will be able to find more details about each of these awards on the Financial Support section on the EGU 2017 website. You will also find details on who is eligible for the awards on the website.

Scientists who wish to apply for financial support should submit an abstract, on which they are first authors, by 1 December 2016. Late applications, or applications where the scientist is not the main author, will not be considered. The EGU Support Selection Committee will make its decision to support individual contributions by 22 December 2016. All applicants will be informed after the decision via email early in the new year. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author, in person, during the EGU General Assembly.

Please note that, as of 2016, a participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two travel supports in a category in the past are not eligible to apply for that category again.

As of 2015, there is a new and improved selection process for the allocation of travel support. Abstracts are evaluated on the basis of the criteria outlined below:

Evaluation Criteria Weight
How well does this contribution fit into the session it is submitted to? 10%
Is this contribution essential for the session being successful? 30%
Is the abstract clearly structured and scientifically sound? 25%
Are there conclusions and are they supported by data or analysis? 25%
How well is the abstract written (grammar, orthography)? 10%

Evaluation Process

  1. Based on the provided information eligible abstracts will be forwarded for evaluation.
  2. The first and most important step, after the submission deadline, corresponds to the evaluation of the abstract made by the respective session convener or by the programme group chair when the convener states a conflict of interest, based on the criteria outlined above. (A conflict of interest arises when the convener is, for example, a co-author on the abstract or a supervisor, close collaborator or direct colleague of the applicant.)
  3. The second step corresponds to the ranking made by the EGU programme groups which is based, on a first instance, on the convener’s evaluation of the abstracts.
  4. In the third and final step, the Support Selection Committee  (‘Treasurer team’) grants travel support within the overall annual budget allocation, taking into account the evaluations of conveners and ranking of programme group chairs, the number of abstracts submitted to each session, and the number of registered participants by country (estimated based on previous-year numbers). Between 30-35% of the travel grants will go to early career scientists of low income countries in Europe, while 10-20% will be awarded to established scientists from low, lower middle, and upper middle income countries (see Financial Support page for more details on the countries).
Schematic summary of the evaluation criteria.
Schematic summary of the evaluation criteria.

If you have any questions about applying for financial support, please contact EGU communications Officer, Laura Roberts.