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Roland Schlich travel support

The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle-income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.

In honour of Roland Schlich, who was instrumental in the formation of EGU, the travel awards will, from now on, be known as the Roland Schlich travel support scheme. Roland passed away in 2016 and was executive secretary (2002–2004), treasurer (2005–2015), as well as one of the founders of the Union.

From 2005 to 2018, the total amount awarded grew from about €50k to €120k, with 275 awards being allocated to support attendance to the 2017 General Assembly, representing a 31% application success rate. For the 2018 General Assembly, the EGU has allocated €110k to financially support scientists who wish to attend the meeting. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.

A participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two Roland Schlich travel supports in a category in the past are not eligible to apply for that category again.

General information

Scientists who wish to apply for a Roland Schlich travel support must be the contact author, as well as the first and presenting author of their contribution, and they must submit an abstract by 1 December 2017. The EGU support selection committee will decide about awarding support to individual contributions by 22 December 2017. All applicants will be informed after the decision.

It is generally expected that authors of abstracts scheduled for presentation will secure their own funding for attending the conference.

However, a limited amount of the overall budget of the conference is reserved to assist early career scientists in attending the conference. A Roland Schlich travel support includes a registration fee waiver and a refund of the Abstract Processing Charge (APC) related to the abstract for which support was requested. Additionally, financial assistance towards travel expenditures may be provided at the discretion of the support selection committee to a maximum of €300.

Furthermore, a very limited amount of the overall budget of the conference is reserved for assisting established scientists from low, lower middle, and upper middle income countries.

  • Please note, that the APC is also applied in case of support applications, but will be refunded if the support application is successful.
  • Each support grant is awarded to the contact author for a particular abstract. Should this abstract be withdrawn before the conference or should this abstract not be presented at the conference although the author who has been awarded is present at the conference, the financial support has to be returned, and the registration fee will be charged to the author's account.
  • Support grants are non-transferable.
  • Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2018.

Public application

Currently, the European Geosciences Union runs two different Roland Schlich travel support schemes:

Early Career Scientist's Travel Support (ECSTS)

This grant includes a free registration together with a refund of the APC related to the abstract for which support was requested. Depending on the decision of the Support Committee, additional financial support for the travel expenditures with a maximum of €300 could be granted as well.

Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2018.

Established Scientist’s Travel Support (ESTS)

This grant includes a free registration together with a refund of the APC related to the abstract for which support was requested. Depending on the decision of the Support Committee, additional financial support for the travel expenditures with a maximum of €300 could be granted as well.

Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2018.

Eligibility

Early Career Scientist's Travel Support (ECSTS)

Travel support is for early career scientists. The nominee needs to satisfy the following criterion by 1 January of the year when the travel grant is presented: Be an undergraduate or postgraduate (Masters/PhD) student or a scientist who has received his or her highest degree (BSc, MSc, or PhD) within the past seven years*.

*Provided parental leave fell into that period, up to one year of parental leave time may be added per child, where appropriate.

Participants from low income countries in Europe are particularly encouraged to apply for travel support as dedicated funds are earmarked for this group. These countries include the following: Albania, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Hungary, Kosovo, Latvia, Lithuania, the former Yugoslav Republic of Macedonia, Moldova, Montenegro, Poland, Romania, Russian Federation, Serbia, Slovakia, Turkey, and Ukraine.

Established Scientist’s Travel Support (ESTS)

Additionally, a very limited amount of the overall budget of the conference is reserved for assisting established scientists from low, lower middle, and upper middle income countries as determined by the World Bank designation of Gross National Income per capita.

Evaluation criteria

All eligible abstracts will be evaluated based on the following criteria:

Criteria Weight

How well does this contribution fit into the session it is submitted to?

10%

How much does this contribution increases the scientific attractiveness of your session?

30%

Is the abstract clearly structured and scientifically sound?

25%

Are there conclusions and are they supported by data or analysis?

25%

How well is the abstract written (grammar, orthography)?

10%

Evaluation procedure

  1. Based on the information provided, some abstracts are deemed not eligible and rejected automatically. Eligible abstracts are forwarded for evaluation.
  2. The second and most important step is the evaluation of each abstract by the respective session convener, or by the programme group chair when the convener states a conflict of interest, based on the criteria outlined above. (A conflict of interest arises when the convener is, for example, a co-author on the abstract or a supervisor, close collaborator or direct colleague of the applicant.)
  3. In the third step, each EGU programme group chair ranks the abstracts based, on a first instance, on the conveners’ evaluation.
  4. In the fourth and final step, the Support Selection Committee (‘Treasurer team’) grants travel support within the overall annual budget allocation. The team takes into account the evaluation made by conveners, the ranking done by the programme group chairs, the number of abstracts submitted to each session, and the number of registered participants by country (estimated based on previous-year numbers). Between 30–35% of the travel grants are awarded to early career scientists of low-income countries in Europe, while established scientists from low, lower middle, and upper middle income countries receive 10–20% of the grants
Outline of evaluation procedure

Evaluation procedure diagram