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EGU Award Ceremony (Credit: EGU/Foto Pfluegl)

Awards & medals Application and selection procedure for OSPP contest

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Application and selection procedure for OSPP contest

11 March 2022

Table of contents

Application procedures for an OSPP Award

The Union presents a number of special awards, including the Outstanding Student and PhD candidate Presentation (OSPP) Award. The division OSPP Coordinators are nominated by the relevant division president and approved during the annual division meeting. The Council nominates an EGU OSPP Award Coordinator to supervise the programme groups’ OSPP Coordinators.

Criteria for application

Eligibility for the Outstanding Student and PhD candidate Presentation (OSPP) Award is limited to participants who:

Please note that each first author can register only one abstract (poster or PICO) for the OSPP contest at the General Assembly.

Application procedure

With the letter of schedule, authors are informed about the final form of their presentation: oral, poster, or PICO. In case of poster or PICO, students fulfilling the above criteria can register for OSPP by selecting the respective link in the letter of schedule. In case of more than one poster and/or PICO presentation as a first author, students are asked to decide which presentation should be included in the OSPP contest. The student names are then forwarded to the OSPP Coordinators of the respective programme group. Authors receive a confirmation email after the OSPP registration deadline (which is about two weeks after the letter of schedule).

Selection procedure

Candidates for the OSPP award attach the OSPP label (blue PNG, yellow PNG) to their presentation material.

The OSPP Coordinator of each programme group sends out emails to all (co-) conveners with the list of OSPP abstracts to be judged in their session and asks them to nominate three judges for each presentation before the meeting. The (co-)conveners obtain prior consent from the judges and may choose to do part of the judging themselves. To avoid conflicts of interest, judges should not be involved in the work or supervision of the student. The EGU OSPP Award Coordinator checks before the meeting that enough judges have been assigned to each participating presentation and may nominate additional judges during the General Assembly if necessary.

Evaluation forms for each OSPP presentation will then be made available to all judges via a personal link to the OSPP online system. These forms include a number of criteria to be evaluated by the judges. Criteria include the scientific quality of the presentation, the design, and the student’s ability to answer questions, with marks given from 0 to 10.

The judges evaluate the presentations at the General Assembly during the poster session or the PICO viewing time, respectively. Note that the two-minute presentation of PICOs is not part of the award evaluation. Each judge is expected to interact with the applicant during the poster/PICO session because this both guarantees some extra attendance and because the applicant’s ability to describe and defend their work is part of the OSPP evaluation criteria. The judges are asked to work confidentially. The judges then fill in the evaluation forms online.

After the General Assembly, each programme group’s OSPP Coordinator proposes a ranking among all the participating posters and PICOs (one combined list) in the programme group based on average marks that are automatically compiled from all evaluation forms and based on diversity criteria. The number of awards in each division should depend on the quality and the number of participating presentations that year. In general, the number of awards should be small to keep the contest competitive and the award a special distinction. The OSPP Coordinator and the division president decide on the awards based on the ranking no later than two months after the General Assembly.

Please confer the OSPP overview page for possible changes in the contest regulations for this year.

Award presentation

Each awardee is notified by the EGU OSPP Award Coordinator. Awardees are asked to submit a short statement on affiliation and research interests (two to three sentences), a portrait photo, and their PICO presentation or a PDF of their poster to the EGU Office. The information is published on the EGU OSPP Awards section of the website. The awardees receive a conference fee waiver for the next EGU General Assembly and are invited to submit a paper (of which the awardee is first author) free of publication costs to one of the EGU journals. At the respective division meeting held at the next General Assembly, each awardee receives an award certificate.