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Crowds at the EGU 2017 General Assembly (Credit: EGU/Foto Pfluegl)

Meetings Conference series: Submitting a proposal

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European Geosciences Union

Conference series: Submitting a proposal

EGU supports a number of conferences in the so-called EGU Conference Series. These conferences generally take place every two years and have a scheme that fits the area of one or more of the EGU divisions. All conferences are named after a past prominent geoscientist.

Requirements and benefits

EGU funds conferences with EUR 5000, to be used towards supporting early career scientists to attend the events. In addition, EGU contributes EUR 3000 to cover further administrative and branding costs. EGU branding gives the conferences increased visibility and reputation.

The lead organiser must be an EGU member, neither incoming nor actively holding a role within EGU Council at the time of the application. The organising committee must include a member of EGU Council as an observing party. The conferences need to be clearly visible as EGU conferences. Strong EGU branding is therefore required. This involves that the website is set up by Copernicus GmbH. Whereas webhosting is mandatory it is also strongly recommended to have registration through Copernicus. For these services the local organisers need to sign a contract with Copernicus GmbH. EGU contributes EUR 3000 to cover most of the costs of these services in addition to the EUR 5000 allocated to support the participation of early career scientists.

Benefits and requirements are coupled. The support of early career scientists is granted only if part of the organisation is through Copernicus (namely webhosting to guarantee strong branding). 60% of the total funding will be paid upfront, with the additional 40% to be provided after completion of the conference and follow-up reporting.

Upon acceptance of EGU support, the organisers must return a signed contract. Following the event, a report of activities and expenditure statement must be provided to the EGU Topical Events Committee. In addition, where applicable, an invoice should be made out to EGU within one month of event completion. We ask organisers to collect participant feedback on the event, to be incorporated into the report of activities.

Should the conference receive positive assessment from the Topical Events Committee, the conference can be reinstated as part of the EGU Conference Series. For this, no formal application is required – only a short proposal sent to the Topical Events Committee one year in advance.

From time to time, the Council may task the Topical Events Committee to review all conferences, e.g. every six years. This will result in adding new conferences to and/or removing existing conferences from the EGU Conference Series.

Submit a new proposal

The 2024 call for EGU Conference Series is seeking submissions for the following conference:

Proposals for conferences can be submitted only during the official submission periods. All proposals will be considered for approval by the Topical Events Committee. Decisions for or against support are based on scientific merit, timeliness, relevance and feasibility of the proposal, and cannot be disputed by the applicant(s).

Conference applications are currently closed.

Next submission period will be from 22 April – 14 June 2024. Evaluation results are expected to be published within three months after the submission deadline.

Need help?

If you have any questions regarding EGU conferences series please do not hesitate to contact:

Claudio Rosenberg
Claudio Rosenberg
Topical Events Committee Chair