Main tasks:

• You will provide administrative, logistical and organisational support to the Executive Director on a range of matters; from volunteer co-ordination and calendar management, to the legal and financial structures of the EGU, as a non-profit organisation in Germany, but also when dealing with the EGU’s commercial activities (Publications and General Assemblies)
• You will contribute to the EGU Office management, and develop a comprehensive understanding of EGU Office activities including supporting the EGU volunteers
• You will support the day-to-day activities of the Office, as a part of the EGU team
• With guidance from the Executive Director, you will contribute to EGU’s strategic planning
• With guidance from the Events Manager, you will get a deep understanding of the co-ordination and organisation of the annual General Assembly, and provide support to the Events Manager when necessary
• With guidance from the Editorial Manager, you will get a deep understanding of our open access publications procedures, and provide support to the Editorial Manager when necessary

Key Requirements

Essential:

• You are well organised and have strong administrative skills, including planning, delegation and time-management 
• You are fluent (C1) in English and German
• You have good analytical and prioritisation skills
• You have, at minimum, a Master’s degree in a Geosciences subject, or in Association Management

Desirable:

• You have experience with higher-level academic environments, such as through a PhD in Geosciences (or equivalent)
• You have experience working or volunteering for a not-for-profit organisation, preferably in Germany
• You have knowledge and experience of association management and/or community organizing
• You have experience with business administration
• You have experience in conference organisation
• You understand the scientific publication landscape

Application materials:

• Letter of motivation (maximum 1 page)
• CV (maximum 2 pages)

Application materials should be combined into one single PDF document. Please note that only complete applications, with all required materials in English, will be accepted. Shortlisted candidates will be asked to provide contact details for two referees. Informal inquiries about this position can be made to the EGU Executive Director Dr Philippe Courtial (executive-director@egu.eu).  We are particularly interested in applications from people who are from under-represented communities in the sciences; please get in touch with us if anything can be done to support such an application. 

Salary, work package and starting date:
This position, to start in spring 2026, will be subject to a 6-month probation period before confirmation as a permanent member of staff. It is a full-time appointment (40 hours per week). The successful candidate will be entitled to 30 vacation days per calendar year in addition to public holidays in Bavaria including 24 and 31 December. The successful candidate will be required to relocate to Munich as soon as it is feasible to do so. 

Indicative remuneration for the role will be in the range of €50,000 to 56,000 (annual gross) subject to expertise and experience, and includes an annual wage adjustment based on inflation. In addition, the role provides:

• Varied, challenging and rewarding responsibilities
• Permanent employment (40 hours pro week), flexible working hours and working from home possible (up to 3 days/week)
• German statutory health insurance 
• The company pension scheme, in addition to compulsory pension insurance
• Initial training as well as further training possibilities (both internal and external)
• Positive working atmosphere
• Good public transportation connections

Applications should be addressed to Dr Philippe Courtial (EGU Executive Director) and be submitted by e-mail to vacancy@egu.eu. Review of applications will start at 12:00 CET, 23 March 2026 and will continue until the position is filled. Please include ‘Executive Assistant’ in the subject line.