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European Geosciences Union

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Union best practices

April 2017

EGU Council

The Council is the highest decision-making body in the Union. It consists of the president (chair), vice-president, general secretary, treasurer, division presidents and the executive secretary as an ex-officio member.

The EGU Council meets during the General Assembly and at the Autumn Council Meeting held typically from Thursday to Saturday during the first full week of October. The agenda for these meetings is made available to Council members three weeks in advance. Key information about nominations and financial decisions is made available to Council members two weeks prior to the meeting.

EGU Executive Board

The EGU Executive Board consists of the president, vice-president, general secretary, treasurer, and executive secretary.

The term of the president is four years: one year as vice-president, then two years as president, and the final fourth year as vice-president again. The president is not eligible for immediate re-election.

The president shall be the chief elected officer of the Union, and as such shall:

The president may delegate responsibilities to other members of the union.

The term of the general secretary and the treasurer is two years and is renewable.

The term of the executive secretary is five years and is renewable.

EGU committees

The EGU has presently eight Union-wide committees that report to the Council. The Executive Board is member of all committees, with the exception of the Nomination Committee. The term of the chairs and the committee members appointed by Council is two years and renewable once. The exception is the Publications Committee, where the term of the chair is three years renewable once and the term of the members is defined by their editorial duties.

Selection procedure for vacancies of members of committees, including chairs

The composition of the various committees is defined by-law 8.3. In the case of the Committee on Education, the Committee for Topical Events and the Committee for Outreach Activities, members are selected according to the procedure described below.

It is recommended that the procedure should be completed within a time frame of six weeks.

EGU divisions

EGU has divisions that represent a scientific area or discipline. Divisions can be created and terminated as needed. New activities typically start up as programme groups at the General Assembly. If the programme group is successful in attracting a sufficient number of abstracts to the General Assembly, it can become a division by making a proposal to the Council. The Council reviews the status of divisions and programme groups annually.

Division presidents are elected for a two-year term and can be re-elected once. Maximum duration of a term is thus four years, from General Assembly to General Assembly.

The internal structure of the divisions can be decided by each division, and need not be similar from division to division. However, each division should have a named contact person for (1) the General Assembly (the programme group chair), (2) EGU journals, (3) outreach activities and (4) division medals. In addition, divisions may have vice-presidents, scientific secretaries and other officers as they see fit. The division officers are publicised at the EGU website.

Division business meetings are organised annually during the General Assembly. The EGU Programme Committee takes care that the business meetings are adequately advertised in the General Assembly programme. Division presidents and/or division representatives in the Programme Committee should advertise the business meeting at relevant sessions during the meeting. Division meetings are open to all interested meeting participants. Young people are especially encouraged to attend. The agenda of the business meeting should consist of at least:

EGU budget

The EGU budget distributes funding for activities that are in line with the EGU strategy as defined by the Council.

Budget items include, but are not limited to:

Topical conferences

In addition to the General Assembly, EGU can organise and/or support topical conferences. The topical conferences may receive support from the EGU, but the financial risk and responsibility lies with the main organiser of the conference.